Tips For Professional Email Writing: Do's and Dont's

Have you ever wondered on how to write a professional email?
How do you send an email that generate the required leads?
 The ability to compose efficient and effective email is highly needed as regards productivity and responsiveness to the reason why it was written.
 It becomes more difficult when you are writing to someone who gets a lot of emails, your professional email should be able to get the needed responses.
Many are guilty of writing verbose emails which will eventually waste the time of the reader, therefore it's obvious to know the type of emails that works and ones that do not , this is largely dependent on the content of the email.
 In this particular article, you will learn how to write a professional email like a pro, these tips are suitable for any form of professional email. 

Tips For Writing A  Professional Email (They Include Do's and Dont's Of A Professional Email).

1.Give the appropriate salutation.  

"Hi" or "Hello"  is more appropriate when it comes to professional email writing. While  slangs such as "Hey"  may be suitable for informal purposes, it's not the appropriate word when it comes to professional email.
You can also put it in this format.
Dear Professor Ndi Are:
 Your salutation must be followed by a colon(:) not a comma(,).

2. Give a captivating and concise subject line.

Whether you're starting a conversation with someone via email or you've been interacting with the person before, it is expedient that you write a meaningful subject headline, it should be concise but summarises the content of your email. Before writing the subject line, think about what you want to achieve with the email you are writing, then that will give you a proper hint on what your subject line should like
 Your subject line gives the first impression in the heart of the reader so you have to be very creative with it.

3.Go straight to the point 

Professionals are usually a set of busy people, their inboxes are usually filled with a lot of messages and as such, may not have the time to go through a very long email. If you truly want to achieve the results of your email that is being sent, go straight to the point, it is advisable that  you've a maximum of four paragraphs. 

4. Avoid the use of slangs.

 When writing professional emails, the use of slangs is not permitted because it's expected to be in a formal language. Professional email is a form of professional writing. Emojis are also not allowed

5.Do not use contractions.

Contractions such as: I can't, I won't, I'll etc should be totally avoided.
 Instead, use the full words.
For example:  will not, I can not, I will etc

6. Use accurate Grammar.

Follow all necessary grammar rules in englis especially the rules of concord, use the proper punctuation and the appropriate spelling where necessary. Avoid the use of abbreviated words like 'u' instead use,
 "You".
 You will not want your email to be dented with many grammatical errors, that may create a bad impression for you in the heart of the receiver.

7. Before sending the email go through it over and over again.

 There's a probability that when writing the message, you might have made some mistakes and grammatical errors. Read your email before you send it, just to be sure of passing across the right message

8. Try as much as possible to be courteous and thankful.

 In as much as you're trying to be professional, remember to be friendly and courteous. That will portray you as someone that truly cares, you can ask how the day went, how business is going if they're making profitable sales,  or whatever you know that's applicable to them, you can go ahead and ask, but don't ask too personal questions.

9. Avoid unnecessary stories and repetitions. 
While there may be a temptation to do this, it's a professional jargon, it's a distraction to the reader. Avoid things that the receiver don't need to know, that will also save you from writing too much. Too much of details should be avoided.

10. Use simple English
 Don't use complex language so that it can be easily understood, don't make use of words that the receiver might find it hard to understand, use the language that your reader will most likely be able to relate with.


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